Class Code: 01328
IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES –
HUMAN RESOURCES
ARCHIVIST SUPERVISOR
DEFINITION
Directs a comprehensive
archival/records management program and supervises archives/records management
staff in the preservation and classification of state records, historical
documents and other archival material; performs related work as required.
The Work Examples and Competencies
listed are for illustrative purposes only and not intended to be the primary
basis for position classification decisions.
WORK EXAMPLES
Supervises and evaluates
the work of subordinates; recommends personnel actions related to selection,
disciplinary procedures, performance, leaves, grievances, work schedules, and
assignments; administers personnel policies and procedures.
Administers programmatic
budget; participates in department level planning, encourages identification
and preservation of essential evidence, and repair and classification of state
records, historical documents, electronic records and other archival materials;
provides administrative support to the State Records Commission, including
management of the State Archives of Iowa and the State Records Center.
Develops policies,
standards, and guidelines for adoption by the department or State Records
Commission in accordance with the Code of Iowa, Chapter 305; establishes
methods for safekeeping of permanent and historically valuable records and
directs the maintenance of a proper storage area in accordance with archival
standards.
Manages the development of
inventories, preparation of records retention and disposition schedule
proposals throughout the life of a record both with permanent (Archives of
Oversees cataloging of
records by identifying agencies and recording the data necessary to describe
records and integrate materials; develops policies regarding the location,
accession, appraisal, organization, and preservation of records for the use of
the state archives.
Provides resource services
to the general public, researchers, state agencies, and other institutions;
plans a publications program including guides, inventories and descriptions, as
well as online publications of descriptive finding aids and selected materials
to facilitate their use by patrons and state agencies; conducts training and
instructional workshops as needed.
Serves on and provides
counsel to boards, committees, and commissions; attends professional meetings,
reads professional literature and maintains contact with federal, state,
corporate, religious, and other archivists/records managers to keep management
and staff apprised of current developments in the field of archival/records
management.
COMPETENCIES REQUIRED
Knowledge of supervisory
techniques and practices.
Knowledge of cataloging and
classification of state records, electronic records, historical documents, or
any other archival material.
Knowledge of professionally
recognized preservation, repair, and storage techniques for archival materials.
Knowledge of the
organization and operation of state government and the research needs of state
and local governments, and local and regional historical organizations.
Knowledge of management
policies, procedures and practices necessary for the effective administration
of an archival management program.
Knowledge of principles and
procedures of historical research and archival processing.
Ability to plan, organize,
control, and effectively guide the work of subordinates.
Ability to evaluate
electronic/non-electronic records and objects as to historical value.
Ability to arrange, catalog
and index historical materials.
Ability to interact with
state officials, agency personnel and the general public to establish and
maintain effective working relationships, and communicate effectively in
writing.
Displays high standards of
ethical conduct. Exhibits honesty and
integrity. Refrains from illegal,
dishonest or unethical behavior.
Works and communicates with
internal and external clients and customers to meet their needs in a polite,
courteous, and cooperative manner.
Committed to quality service.
Displays a high level of
initiative, effort and commitment towards completing assignments
efficiently. Works with minimal
supervision. Demonstrates responsible
behavior and attention to detail.
Responds appropriately to
supervision. Follows policies and
cooperates with supervisors.
Aligns behavior with the
needs, priorities and goals of the organization.
Encourages and facilitates
cooperation, pride, trust, and group identity.
Fosters commitment and team spirit.
Expresses information to
individuals or groups effectively, taking into account the audience and nature
of the information. Listens to others
and responds appropriately.
EDUCATION, EXPERIENCE, AND SPECIAL REQUIREMENTS
Graduation from an accredited four-year college or
university with a degree in archival science, public administration, political
science, library science, history, government, or historic preservation and
experience equal to two years of full-time work as an archivist;
OR
graduation
from an accredited college or university with a Master's degree in archival
science, public administration, political science, library science, history,
government, or historic preservation and experience equal to one year of
full-time work as an archivist;
OR
an
equivalent combination of experience and education substituting one year of the required experience for each
30 semester hours or one year of the required education to a maximum
substitution of four years.
Effective
Date: 9/07
SA