Class Code: 00711
80711
90711
IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES –
HUMAN RESOURCES
EXECUTIVE OFFICER 2
Performs non-supervisory
program management work directing a program/organizational segment thereof that
represents a moderate part of an agency’s total operations; or serves as an
executive assistant to a department director; or acts as an agency’s
legislative liaison whose work deals primarily with state legislation; performs
related work as required.
The Work Examples and Competencies
listed are for illustrative purposes only and not intended to be the primary
basis for position classification decisions.
Develops a program/project plan including a mission
statement, goals/objectives and policies/procedures; determines
financial/technological resources, staffing requirements and
evaluation/reporting procedures.
Develops implementation/evaluation methodology and
coordinates all aspects of the program/project in its various stages with all
individuals functionally assigned to the program/project.
Drafts internal procedures for improving coordination
between staff; keeps employees informed of management goals/objectives and
ensures that new or revised procedures are implemented; works to
maintain/improve working relationships with internal agency components,
community groups and other state, local, or federal agencies.
Collaborates with agency management on
organizational/financial management matters; evaluates/resolves operational
problems and prepares supporting justification for equipment, facilities,
budget, and staffing; attends management planning/policy-making meetings and
provides input.
Serves in a leadership capacity or as a key player in
activities that involve representatives from the community, business, politics
and service providers.
Maintains contact with businesses, interest groups and
other public/private organizations through written business communications
(reports, letters, memos and position papers) and makes oral presentations.
Drafts administrative rules, legislative proposals and
policies/procedures; determines their impact and informs agency management,
customers and program/project staff.
Analyzes a variety of information (e.g., state and
federal laws, rules or regulations) and recommends solutions for resolving
program/project administration problems.
Represents a state agency with the Iowa legislature
during regular/interim sessions; acts as agency spokesperson at legislative
meetings and with individual legislators on matters relating to agency
programs; reviews legislative bills/amendments having potential impact on
agency programs and distributes to management for review/comments; keeps
management informed of legislative issues.
Develops, presents and secures enactment of an agency’s
legislative package; identifies problem areas and fiscal base; researches legal
relationships between governmental agencies and drafts recommended code
changes; coordinates responses to legislative information requests and fiscal
notes.
As an executive assistant to a department director,
performs a variety of administrative program duties including:
collecting/analyzing program and related data for accuracy, soundness,
feasibility, impact and developing written action proposals; investigating
customer complaints/inquiries (e.g., general public, legislature and interest
groups) and drafting technical reports/correspondence explaining the
department’s position on policy issues that may be precedent setting; planning,
organizing and managing special organizational projects; making formal
presentations and representing/speaking for the administrator at meetings,
conferences, etc.; evaluating work organizational processes/operations for
efficiency and effectiveness and recommending changes.
Knowledge of the principles, theories, techniques and
trends of public administration including financial and resource management,
labor relations, objective/plan development, coordination, communication,
evaluation, and public relations.
Knowledge of the organizational structure, functions,
procedures, and applicable regulatory requirements for the organization served.
Knowledge of the social, environmental, legal,
technological, and political factors impacting the programs and services
delivered.
Knowledge of source materials, guidelines, and methods
used to resolve complex problems not always covered by precedent.
Knowledge of Iowa General Assembly and
Knowledge of information systems, developments, and
applications.
Ability to coordinate people and resources required to
accomplish objectives without use of supervisory authority.
Ability to read and interpret complex federal and
state laws, rules, regulations, and procedures.
Ability to present managerial, technical, and business
related material in writing to a wide variety groups, persons, and clients.
Ability to speak to groups and individuals with a wide
variety of communication skills, interests, needs, and conflicting views.
Ability to solve program administrative and service
delivery problems requiring evaluation of information from a variety of sources
with few precedents.
Ability to see problems, situations, or people from
different perspectives.
Ability to focus on the key elements of complex
programs.
Ability to develop and foster teamwork and motivate a
group not bound by organizational authority.
Aligns behavior with the needs, priorities and goals
of the organization.
Encourages and facilitates cooperation, pride, trust,
and group identity. Fosters commitment
and team spirit.
Sufficient stability to
respond to intensely emotional reactions, to adjust to work pressures, change,
or difficult situations without being negatively impacted by stress.
Displays high standards of ethical conduct. Exhibits honesty and integrity. Refrains from theft-related, dishonest or
unethical behavior.
Works and communicates with internal and external clients and customers
to meet their needs in a polite, courteous, and cooperative manner. Committed to quality service.
Displays a high level of initiative, effort and commitment towards
completing assignments efficiently.
Works with minimal supervision.
Demonstrates responsible behavior and attention to detail.
Responds appropriately to supervision.
Follows policy and cooperates with supervisors.
Aligns behavior with the needs, priorities and goals of the
organization.
Encourages and facilitates cooperation, pride, trust, and group
identity. Fosters commitment and team
spirit.
Expresses information to individuals or
groups effectively, taking into account the audience and nature of the
information. Listens to others and
responds appropriately.
Graduation from an accredited four year college or
university and experience equal to four years of full-time professional level
work such as program administration, development, management or operations;
OR
substitution
of experience of the caliber and scope indicated above for the required
undergraduate college education on the basis one year of qualifying experience
is equivalent to one year of undergraduate education;
OR
graduation
from the Iowa Certified Public Manager Program may substitute for one year of
education or one year of experience;
OR
substitution of twenty-four hours of graduate level
course work in a special program curriculum such as Social Work, Law,
Education, Engineering, or Public or Business Administration for each year of
the required experience to a maximum substitution of two years;
OR
employees
with current continuous experience in the state executive branch that
includes experience equal to twelve months of full-time work as an Executive
Officer 1 or a comparable management level position.
For designated positions, the appointing authority,
with Iowa Department of Administrative Services – Human Resources Enterprise
prior approval, may request those applicants possessing a minimum of twelve
semester hours of education, six months of experience, or a combination of both,
or a specific certification, license, or endorsement in the following areas:
006 agriculture
010 amusement rides -
inspection, installation, maintenance
025 American
Sign Language (ASL)
035 engineering
038 air
brakes unrestricted
054 biological
sciences
088 Registered Health Information Technologist (RHIT)
107 criminal justice (including enforcement, courts, corrections)
109 curator
- museum management
112 civil
rights/affirmative action
118 commercial
drivers license class B
120 unrestricted
chauffeurs license - class D
140 data
processing
146 disabilities
179 emergency
medical services
186 education
193 employment
service programs
204 emergency
planning, state or local
206 homeland security or emergency management operations
208 financial management (accounting, auditing, budgeting,
economics, finance)
209 student
loan/financial administration
230 geographic
information system (G.I.S.)
240 genetics
244 gerontology
246 grant
writing and management
280 human/social
services programs
289 hazardous
materials endorsement
313 industrial
hygiene
317 investigations
354 law
degree
358 library
science
397 mental
health
406 mass
communications
407 psychology
449 natural
sciences
450 natural
resources
453 nursing
500 passenger
endorsement
518 physical
sciences
524 personnel
535 public
health
538 purchasing
549 public
utilities
596 refugee
resettlement services
598 retail
sales management
602 real
estate
621 service
and performance contract negotiations and management
661 statistics
668 telecommunications
marketing
701 teleprocessing/data
communications
709 transportation
planning
737 information
technology project management
Information Assurance
720 policy development
721 risk management
723 security awareness, training and education
724 privacy
725 security audits
727 risk assessment
729 business continuity/disaster recovery
734 security program development and implementation
749 veterinary medicine, Dr.
752 vocational rehabilitation
871 licensed to practice law in
875 architecture (registered)
880 marketing
932 fundraising
for non-profit board
955 business
application processes
980 strategic
planning
For designated positions, the appointing authority,
with Iowa Department of Administrative Services – Human Resources Enterprise
prior approval, may request those applicants possessing a minimum of twelve
months of experience in the following area:
047 legislative liaison
For designated positions, the appointing authority,
with the Iowa Department of Administrative Services – Human Resources
Enterprise approval, may request those applications possessing six months of
full time employment in the following:
736 business process improvement
For
designated positions, the appointing authority, with Iowa Department of
Administrative Services – Human Resources Enterprise prior approval, may
request those applicants possessing a minimum of six months’ experience in the
following area:
371 motor vehicle enforcement
For designated positions, the appointing authority,
with Iowa Department of Administrative Services – Human Resources Enterprise
approval, may request those applicants possessing at least two years of the
following:
924 general military affiliation with at least six months in
Logistics activities and six months in Force Structure activities
For designated positions, the appointing authority,
with Iowa Department of Administrative Services – Human Resources Enterprise
approval, may request those applicants possessing at least three years of
direct experience or a special certification in the following area:
338 jail administration
Applicants wishing to be considered for such
designated positions must list applicable coursework, experience, certificate,
license, or endorsement on the application.
Effective Date:
7/08 DK