Class Code: 00082

IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES –

HUMAN RESOURCES ENTERPRISE

MICROFILM OPERATOR 2

DEFINITION

Determines various procedures and techniques to use when operating microfilm photocopy, storage, and retrieval equipment of significant value and complexity; performs related work as required.

The Work Examples and Competencies listed are for illustrative purposes only and not intended to be the primary basis for position classification decisions.

WORK EXAMPLES

Assists supervisor by performing such duties as instructing employees, answering questions, distributing and balancing the workload, and checking work; may make suggestions on selection, promotions and reassignments.

Participates in microfilming a variety of public documents and archives.

Establishes work priorities and sequence in which the workload is to be handled.

Performs such maintenance on the equipment as required.

Inspects records prior to filming, and verifies the working condition of the camera and other equipment.

Establishes and maintains necessary files, records, catalogs, and indexes for the safe storage of microfilm and files film.

Sets up independently, and operates various types of complex microfilm equipment; inspects documents to be microfilmed; determines machine setup to produce quality reproductions; adjusts machine accordingly; inserts documents into machine; reads developed film for quality control.

Develops, processes and inserts finished films in acetate jackets and maintains development equipment.

Operates proofing machine to inspect microfilms; checks against original document to insure proper reproductions.

Checks developed film through a viewer for proper sequence, clarity and legibility.

Loads and unloads film in the microfilm camera; adjusts light intensity and focus of the camera; cleans and makes minor adjustments and repairs to microfilm cameras and viewers.

Retrieves microfilmed documents for enlargement upon request from the department or public at large.

Performs incidental typing tasks not requiring use of the touch system, or where accuracy rather than speed is essential.

COMPETENCIES REQUIRED

Knowledge of microfilming procedures and practices.

Knowledge of the methods of maintaining microfilm files and records.

Knowledge of various microfilm photocopy, storage, and retrieval equipment.

Knowledge of the general practices applied to the care and safe operation of assigned equipment.

Ability to plan, coordinate and oversee the work of subordinates.

Displays high standards of ethical conduct. Exhibits honesty and integrity Refrains from theft-related, dishonest or unethical behavior.

Works and communicates with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner. Committed to quality service.

Displays a high level of initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behavior and attention to detail.

Responds appropriately to supervision. Makes an effort to follow policy and cooperate with supervisors.

Acts to align one’s behavior with the needs, priorities and goals of the organization.

Encourages and facilitates cooperation, pride, trust, and group identity. Fosters commitment and team spirit.

Expresses information to individuals or groups effectively, taking into account the audience and nature of the information. Listens to others and responds appropriately.

EDUCATION, EXPERIENCE, AND SPECIAL REQUIREMENTS

Experience equal to two years of full-time paid clerical office or closely related work, one year of which must have involved microfilm operations work;

OR

graduation from high school or G.E.D. equivalency and experience equal to one year of full time qualifying microfilm operation work;

OR

satisfactory completion of a recognized job-related training course at the high school or equivalent level (MDTA, CEP, WIN, etc.) for one year only of the clerical office qualifying experience to a maximum substitution of one year;

OR

satisfactory completion of post high school course work in an accredited program of secretarial, business or closely related curriculum may be substituted for the required clerical office experience on the basis that one month of concentrated education is equivalent to two months of experience to a maximum substitution of twelve months;

OR

satisfactory completion of thirty semester or equivalent hours of undergraduate college level course work may be substituted for one year of clerical office experience to a maximum substitution of one year;

OR

Employees with current continuous experience in the state executive branch that includes experience equal to nine months of full-time work as a Microfilm Operator 1.

Effective Date: 10/98 BW