Class Code: 00205
IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES –
HUMAN RESOURCES
PURCHASING ASSISTANT
DEFINITION
Performs clerical work of a
semi-technical nature in an established purchasing operation; performs related
work as required.
The Work Examples and Competencies
listed are for illustrative purposes only and not intended to be the primary
basis for position classification decisions.
WORK EXAMPLES
Processes purchase
orders/requisitions items consistent with the State’s purchasing methods,
guidelines, regulations, procedures/practices and agency guidelines.
Reviews vendor claims for
accuracy, receipt of purchase and, in emergency situations, may contact venders
to procure necessary supplies.
Keeps in contact with
vendors to obtain information, verify the accuracy of products/services,
clarify specifications and resolves routine problems arising out of
inconsistencies or errors.
Maintains purchasing
records/vendor catalogs and updates as necessary.
COMPETENCIES REQUIRED
Knowledge of established
purchasing methods, guidelines, regulations, instructions, and procedures
including buying, inspection and shipping methods.
Knowledge of the grades and
qualities of a variety of materials, supplies and equipment.
Knowledge of modern office
practices, procedures and equipment.
Ability to maintain
clerical records including vendor catalogs.
Displays high standards of
ethical conduct. Exhibits honesty and
integrity. Refrains from theft-related,
dishonest or unethical behavior.
Works and communicates with
internal and external clients and customers to meet their needs in a polite,
courteous, and cooperative manner.
Committed to quality service.
Displays a high level of
initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behavior and
attention to detail.
Responds appropriately to
supervision. Follows policy and
cooperates with supervisors.
Aligns behavior with the
needs, priorities and goals of the organization.
Encourages and facilitates
cooperation, pride, trust, and group identity.
Fosters commitment and team spirit.
Expresses information to
individuals or groups effectively, taking into account the audience and nature
of the information. Listens to others and
responds appropriately.
EDUCATION, EXPERIENCE, AND SPECIAL REQUIREMENTS
Graduation from high school or G.E.D. and experience
equal to two years of full-time clerical work in purchasing, accounting,
budgeting, or storekeeping;
OR
an
equivalent combination of education and experience substituting one year of
accredited post high school education for each year of the required experience;
OR
employees with current
continuous experience in the state executive branch that includes experience
equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist,
Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3.
Effective Date:
10/07 JG