SECTION 3.40 POSITION CHANGE PROCESS

Last Update: 9/03

Within the Executive Branch Position Classification System, positions and job classes may be established or changed. The procedure for initiating these actions is described below. Agencies may build in additional steps to maintain internal controls over the change processes as long as they do not impede or counteract the time frames, steps, and rights described here.

Position Change

Position changes include, but are not limited to, the following actions:

· Addition of a new position

· Deletion of an existing position

· Reclassification of an existing position

· Payroll number change

· Position type change

· Bargaining unit change

· Bargaining status change

To initiate any of the above changes, the Position Change Request (M-5), a Human Resource Information System (HRIS) automated document, is completed by the agency personnel assistant. The appointing authority and the Department of Management must electronically approve the M-5 before it is sent to the Personnel Officer for review. Classification changes may not be retroactively approved.

Effective Date

Position changes are effective on a date set by the DAS-HRE (the beginning of the pay period in which the change is approved by the DAS-HRE). If the Department of Management does not approve the funding for a reclassification, duties commensurate with the previous job classification must be restored within three pay periods following that decision. Position changes will not be retroactively approved for an earlier date.

Merit System Provisions

An employee must provide written consent for a change from merit system coverage to nonmerit system coverage. If the employee does not consent to the change, the appointing authority may initiate a reduction in force.