SECTION 4.20 RECRUITMENT GUIDELINES

Last Update: 7/01

Who Has Responsibility for Recruitment

The recruitment of qualified applicants for state employment is the joint responsibility of:

· Managers

· Supervisors

· Personnel Officers

· Department of Administrative Services – Human Resources Enterprise (DAS-HRE)

Successful Recruitment Efforts are the Key to Meeting Hiring Goals

The DAS-HRE Recruitment Coordinator is responsible for administering and coordinating the statewide recruitment program and providing recruitment assistance to Executive Branch state departments.

Each department is ultimately responsible for the recruitment of applicants for classes that are indigenous to their department.

Personnel Officers and the Recruitment Coordinator have the responsibility for assisting department in defining and projecting recruitment needs.

The DAS-HRE recruitment coordinator has the responsibility for developing a comprehensive recruitment program which includes:

· Developing a plan which identifies sources for recruitment of females in non-traditional job classes, minorities and persons with a disability

· Recruitment for generic job classes used by several departments

· Developing individual recruitment plans based on the needs of individual departments which have been included in their Service Agreements

· Assist in determining relevant recruitment areas (local, statewide, nationwide)

· Coordinate college career fairs, job fairs, information sessions, and include the participation of departments and personnel officers

· Develop a comprehensive list of recruitment resources and keep it current

Departments' Individual Recruitment Efforts Include:

· Review of their Affirmative Action Plan to understand the status of their progress toward set goals

· Identify exact needs (job title, class code, selective criteria if applicable, job location)

· Identify recruitment needs in service agreements which includes working with Personnel Officer and Recruitment Coordinator

· Work closely with Personnel Officer and determine what resources can be committed to recruitment efforts (staff, materials, time, funding, etc.)

· Determine the best methods to inform current employees and potential applicants of needs (media advertising, web sites, flyers, schools, colleges, targeted organizations, affirmative action groups, etc.)

Personnel Officers Recruitment Efforts Include:

· Familiar with the department's Affirmative Action Plan and understand the Progress toward established goals

· Assistance with Service Agreements which include development of recruitment plan

· Include DAS-HRE Recruitment Coordinator in development of recruitment plan

· Provide assistance with recruitment events