SECTION 5.10 PUTTING AN EMPLOYEE ON THE PAYROLL

Last Update: 9/05

Procedures for filling a vacancy must be adhered to before a new employee can be placed on the payroll (see Chapter 4 of this manual). Once a final selection has been made, notify your department's personnel assistant. Provide the following information:

· Employee's name

· Social security number

· Position number

· Hire date

· Starting rate of pay

The entrance rate of pay for a new employee shall be the minimum rate for the pay grade unless an advanced appointment is requested and approved by the appropriate authorities. See Section 5.15 of this manual for more information on advanced appointment rates.

Reinstatement

If a former employee is reinstated (refer to DAS-HRE Rule 11 IAC—57.5) to a job in state government, the employee may be paid at a rate of pay within the pay grade for the class to which reinstated.

If the rate of pay is decided to be greater than the pay at the time of separation, the decision must be justified and documented as an advanced appointment rate in accordance with DAS-HRE Rule 11 IAC—57.5(1) and Section 5.15 of this manual.

Orientation

During the employee's first day on the job, schedule an interview/orientation session between the personnel assistant and the new employee. If you are in a field location, your department may have a different procedure, so contact your personnel assistant for instructions. The department's personnel assistant will explain the benefits available to the employee and obtain information necessary to process required personnel and payroll documents. See Chapter 7 of this manual, "Orientation," for more information.

The personnel assistant will initiate and forward documents to DAS-HRE for approval.