SECTION 7.05  NEW EMPLOYEE ORIENTATION

Last Update:  9/05

·         New employee orientation should begin within the first week of the employee’s start date.  It should include the following, in addition to the employee information detailed in Section 7.10:

§         Written work rules, policies and procedures

§         Acknowledgement of receipt of these work rules

§         Explanation of procedures for requesting leave, including:

1.       who to call when absent or late and by what time

2.       medical and accident reports required

3.       lead time required for requesting annual leave

4.       forms used to request leave

§         Orientation checklist – See Section 7.10 of this manual

§         Emergency procedures

§         Information concerning parking, payday, restrooms, food facilities, security procedures, etc.

• Employees required to operate a motor vehicle as a part of their job must read and sign an “Acknowledgment of Driver’s License Requirements” form (CFN 552-0564).  This form explains the driver’s license obligations associated with the employee’s job.

Supervisors should ensure that employees who are required to operate a motor vehicle as a part of their job or whose positions require possession of a CDL, must sign the necessary forms and acknowledgements.  See Section 4.10.

Employee Orientation Packets

1)         Packets should be available from departments’ appropriate authority (personnel assistant or employee orientation coordinator).

2)         The supervisor should ensure a packet is provided to the new employee.

3)         New employees should be encouraged to ask questions about these topics and to contact the appropriate department authority (personnel assistant or employee orientation coordinator) for more information.

4)         The packet is to contain the following items:

·         State of Iowa Employee Handbook and Employee Sign-off form

·         Health Insurance booklet and forms

·         Dental Insurance booklet and forms

·         Life Insurance/Long Term Disability booklet

·         Life Insurance form

·         Deferred Compensation Program booklet and forms

·         Tax Sheltered Annuities (Education and Regents only)

·         Pre-tax Conversion Program pamphlet and form

·         Dependent Care program booklet and form

·         Workers’ Compensation information

·         Family Medical Leave Act information

·         After Hours Building Pass form

·         State ID Card form

·         Pay increase date information

·         One Gift booklet

·         Federal Employment Verification form

·         State & federal tax forms

·         Departmental work rules

·         Direct Deposit form

·         Savings Bond booklet

·         Substance Abuse Policy

·         Equal Opportunity, Affirmative Action, and Anti-Discrimination Policy

·         Violence-Free Workplace Policy

·         Gift law

·         IPERS Retirement booklet and form

·         Signature form for receipt of packet

·         Time sheet information form (includes payroll #)

·         Annual and Sick Leave information

·         Licensure Policy Applicable (supervisors only)

·         Any applicable safety policies

·         Family Medical Leave Act

·         Catastrophic leave policies

For positions requiring weapons:

·         Domestic Abuse form

For positions requiring drivers licenses:

·         Acknowledgement of Drivers License Requirements form

·         Notification of Conviction for Violation of Motor Vehicle Law

NEW EMPLOYEE CHECKLIST

Supervisor’s Name:

Employment Date:

Employee’s Name:

Perf. Review Date:

Division:

Social Security Number:

Pay Grade:

Biweekly Salary: $

Bargaining Unit:

Hourly Salary: $

Class Code:

Work Hours:

Full Time:

/Hrs. per week

Part Time:

/Hrs. per week

Overtime Eligible:

Yes

No

Contract-Covered:

Yes

No

Items below should be discussed with the new employee and checked off when explained.  If you have not discussed the list below, please allow time for the employee to discuss them with your department’s appropriate authority (personnel assistant or employee orientation coordinator).

	Vacation (annual leave) Approvals
	Holiday Pay/Time
	Time Reporting
	Work-Related Safety Requirements
	Sick Leave
	Substance Abuse Policy
	Flex Hours
	Travel Requirements
	Other:

Distribution of this form after completion:

	Supervisor
	Employee
	Appropriate Authority
	Personnel Assistant
	Employee Orientation Coordinator