Retention points are the composite of an employee’s length of service and performance credits. Employees receive one point for each month of covered service and one point for each month of covered service in which performance was rated as acceptable or better, or for which the employee’s performance was not rated. No performance retention points are credited for months in which the employee’s performance was documented as less than satisfactory.
1. Non-contract covered employees are laid off in retention point order. Retention points must be calculated for all employees in each non-contract covered class affected by layoff.
2. All project appointment time served prior to May 19, 1993 is credited when calculating retention points. Project appointees are treated like other employees, based on their status, i.e., probationary or permanent.
Non-contract project appointees hired after May 19, 1993 are considered to be temporary employees.
The following are instructions for completing the Retention Point Calculation Worksheet (CFN 552-0106) (found in the forms section of this chapter).
1. Enter the employee's NAME, AGENCY and LAYOFF/CURRENT CLASS TITLE in the spaces provided.
2. Enter the REDUCTION IN FORCE UNIT where the layoff will occur.
3. Enter the CUTOFF DATE established by the Appointing Authority after which retention points will not be credited.
4. Enter the employee's EMPLOYMENT DATE.
5. Enter the CLASS TITLE OF POSITION for the position being evaluated.
6. Enter as PREVIOUSLY HELD CLASSES all classes in which the employee has had probationary or permanent status. Where class title changes or series revisions may be involved, consult your personnel officer.
1. After establishing retention points for each person in the affected class, rank the employees by score.
2. Determine how many positions will be laid off and draw a line above that number.
3. All employees below the "lay off" line should be notified of their impending layoff. (See forms section of this chapter for sample letters.)