Human Resources

General Information for Managers and Supervisors

NOTE: The forms included in this section are intended for managers and supervisors. Although the completed form may originate with the first-line supervisor, unless otherwise permitted by the department, the request form must be submitted to the central office prior to submission to DAS-HRE.

The following list includes many frequently used human resource forms and policies in one central location for the user's convenience. Several of these forms and policies are also found in the Managers and Supervisors Manual and other locations on the DAS website. Where that is the case, a link to the respective chapter in the Manual or other resource has been included.

This information is divided into the following sections for convenience:

Classification and Compensation
Contract Administration Grievance and Discipline
Employee Recognition
FMLA
Grievance and Discipline
Internships
Layoff
Lists
Manuals and Other Resources
Performance Evaluation
Personnel Mobility Assignments
Reasonable Accommodations
Separations
Severe Weather Information
State Human Resource Policies
Telecommuting
Temporary Services
Training
Violence in the Workplace
Workforce Planning

Classification and Compensation

Section 1 - Changes to the Classification Plan
Request for Classification, Compensation and Selection Changes 552-0709 (Word Template)

Use this document to:

Add class/delete class
Change class title
Change codes (EEO, Occupational Category, Overtime, Bargaining Unit, Bargaining Pay Plan, Class code)
Change pay grade

Related documents:
Job Evaluation Questionnaire 552-0697 (Word Template)
Pay Grade Study Questionnaire 552-0671 ( Word Template)

Section 2 - Add/Change Class Description

Request for Classification, Compensation and Selection Changes 552-0709 (Word Template)
Use this form when changes need only be made to the class description (Definition, Work Examples, Competencies, Qualifications, Special Requirements, Selective Certification, Notes, Other)

Section 3 - Individual Classification Actions:
Position Description Questionnaire 552-0094-4 (Word Template)
Supervisory Analysis Questionnaire (if positions supervises 2 or more employees) 552-0193 (Word Template)
Bargaining Exemption Questionnaire 552-0631 (Word Template)
Use this form when an employee/agency requests an occupied or vacant position be reviewed for proper classification.

Chapter 3, Managers and Supervisors Manual

Contract Administration Grievance and Discipline

AFSCME contract, 2007-2009
SPOC contract, 2007-2009
IUP Science Unit contract, 2007-2009
IUP Social Services Unit contract, 2007-2009

Chapter 12, Managers and Supervisors Manual

Labor Relations Team Newsletters

Labor Relations Newsletter - 4-2008
Labor Relations Newsletter - 12-2007 / 1-2008
Labor Relations Newsletter - 11-2007
Labor Relations Newsletter - 10-2007
Labor Relations Newsletter - 9-2007
Labor Relations Newsletter - 8-2007
Labor Relations Newsletter - 7-2007

Employee Recognition

Information about Golden Dome Awards Program

Family and Medical Leave Act (FMLA)

Family and Medical Leave Act (FMLA) Application - 552-0599 (Word Template)
Family and Medical Leave Act (FMLA) Certification of Health Care Provider - 552-0610 (Word Template)
Family and Medical Leave Act (FMLA) Employer Response - 552-0627 (Word Template)
Family and Medical Leave Act (FMLA) Leave Retention - 552-0649 (Word Template)

Grievance and Discipline

Chapter 11, Managers and Supervisors Manual

Internships

Application for State Employment 552-0072 (PDF)
Internship Completion Data 552-0342 (Word Template)
Intern Hire Data 552-0343 (Word Template)

Layoffs

Retention Point Calculation Worksheet 552-0106 (Word Template)
Employee Recall Record 552-0124 (PDF)
Request for Determination of Qualification Form Third Bumping Option 552-0699 (PDF)
Bumping Application Form (PDF)
Calculating AFSCME Seniority (PDF)
Calculating UE/IUP Seniority - Social Services Unit (PDF)
Sample Non-contract Layoff Plan
Sample Contract Layoff Plan
Sample Notice of Layoff Letter to Employee
Sample Recall Letter (contract class from which laid off)
Sample Recall Letter (pick 15)
Sample Return to Recall Letter

Chapter 16, Managers and Supervisors Manual
Classes Constituting a Series

Lists

Trainee/Journey Class List (3.60 in the Supervisors and Managers Manual)
Competency Library (PDF)
Selective List With Longer Definitions - Alpha
Selective List With Longer Definitions - Numeric
Selective List With Short Definitions - Alpha
Selective List With Short Definitions - Numeric
All Current Selectives - Alpha
All Current Selectives - Numeric
Steps in the Hiring Process

Manuals and Other Resources

Managers and Supervisors Manual
Applicant Screening Manual

Performance Evaluation

State of Iowa Performance Evaluation Website

State of Iowa Performance Plan and Evaluation Word Template

Chapter 8, Managers and Supervisors Manual

Personnel Mobility Assignments

Personnel Mobility Assignments Agreement 552-0162 (Word Template)

Reasonable Accommodations

Working with Persons with Disabilities: A Guide for State Supervisors and Manager

Separations

Employee Separation Checklist 552-0666 (PDF)
Sample Letter of Unauthorized Absence Section 10.05
Employee Exit Information Questionnaire Part 1- 552-0711 (Word Template)
Employee Exit Information Questionnaire Part 2- 552-0712 (Word Template)

Chapter 10, Managers and Supervisors Manual

Severe Weather Information

Severe Weather memo from Mollie Anderson, Updated February 2007
Severe Weather FAQ, March 2007
Severe Weather Request for Assistance form

State Human Resource Policies

This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.

Equal Opportunity, Affirmative Action and Anti-Discrimination Policy (2.40 in Supervisors and Managers Manual)
State of Iowa Employee Handbook
Supervisory Referrals to EAP (9.25 in Supervisors and Managers Manual)
Donated Leave for Employees ( 6.85 in Supervisors and Managers Manual)
Donated Leave for Immediate Family Members ( 6.87 in Supervisors and Managers Manual)
FMLA State of Iowa Policy, July 2000 (6.90 in Supervisors and Managers Manual)
Substance Abuse (9.50 in Supervisors and Managers Manual) and (9.55 in Supervisors and Managers Manual)
Relocation (19.05 in Supervisors and Managers Manual) (See also CBA)
Hepatitis B Policy (15.65 in Supervisors and Managers Manual)
Tuberculosis Exposure Control Policy (15.75 in Supervisors and Managers Manual)
Standard Emergency Procedure Guideline (15.20 in Supervisors and Managers Manual)
AIDS Policy (15.70 in Supervisors and Managers Manual)
Violence Free Workplace Policy

Telecommuting

Telecommuting Application PDF | Word Template
Telecommuting Agreement PDF | html

Chapter 18, Managers and Supervisors Manual

Temporary Services

Professional/Administrative Support Temporary Services Request Form 552-0658 (Word Document)
Professional Staff Leasing Request - Merit Resources Form 552-0647 (Word Template)

Training

PDS website: Includes course catalog

Violence in the Workplace

Workplace Violence Report 552-0669 (Word Template)

Chapter 9, sections 9.70 and 9.75 in Supervisors and Managers Manual

Training Opportunities

Workforce Planning

Workforce Planning website

Organizational Redesign and Workforce Planning Checklist 552-0659 (PDF)
Organization Redesign and Planning - Competency Needs 552-0677 (PDF)
Organizational Redesign Worksheet - Restructured Units 552-0683 (PDF)
Steps in the Hiring Process 552-0492 (PDF)
Sample Restructuring Organizational Charts (PowerPoint)
Competency Self-Assessment 552-0684 (PDF)

Chapter 13, Managers and Supervisors Manual
Chapter 7, Managers and Supervisors Manual